|Constitution and By-Laws of the Board of Trustees|
of The Union Cemetery Association of Mays Landing, NJ
The name of the Association is: The Union Cemetery Association of Mays Landing.The object and purpose for which this Association has been formed is to regulate, care, manage, control and sell burial rights to lots and gravesites to the general public.The Union Cemetery Association of Mays Landing is a non-profit, non–stock, public Cemetery Association. The Board of Trustees shall consist of up to nine (9)members composed as follows: President, Vice President, Recording Secretary, Treasurer and five (5) regular Board members.
The physical cemetery address is 5244 Mays Landing-Somers Point Road, Mays Landing, New Jersey 08330. The business office mailing address shall be identified on Association letterhead. This address is currently, The Union Cemetery Association of Mays Landing, 195 Route 50, Mays Landing, New Jersey 08330 but will change from time to time and will be updated with all local Funeral Directors, filed with the New Jersey Cemetery Board and the Hamilton Township Government/Tax office.All contracts for improvement of The Union Cemetery shall be made in the name of the Association and all monies received shall be placed to the credit of the same.All expenditures of the Association shall be made by order of the Board of Trustees upon the Bookkeeper, and all checks are to be signed by the Bookkeeper and President or Vice-President.Ownership of a Cemetery Lot and/or gravesite consists only in the right of burial.The lot can be used for no other purpose and cannot be divided into smaller portions than originally laid out in the cemetery lot and gravesite, survey plat of record. The conveyance of all past and future deeds to lots or gravesites by TheUnion Cemetery Association of Mays Landing, constitutes only the right ofinterment, not physical ownership.
Annual Meeting The Annual meeting of the Association shall be held on the third Wednesday evening in January at 7:00 pm at a location designated by the President. Notice of such meeting, date, time and location shall be published at least twenty days prior to the date thereof in a newspaper published and circulated in Atlantic County, New Jersey.
Meetings of the Board of TrusteesSection 1. Unless otherwise ordered by the Board, the regular meetings of the Board of Trustees shall be held at 7:00 pm on the third Wednesday evening of January, May and September. Additional Regular or Special Meetings may be called at the discretion of the President.Section 2. At all meetings of the Board, a quorum for business shall consist of not less than five (5) members.A majority of all members present shall be necessary to give effect to any act of the Board.
Election of officers At the Annual meeting of the Board of Trustees, the President will request and accept nominations from the Board for the terms of offices or positions of Trustees whose terms are expiring. Any Board Member may nominate another member and all nominations must be seconded in order to be added to the ballot. The members present at the meeting will vote in accordance with the election guidelines established by the Board. An appointee chosen by the President and approved by the Board, fills any premature vacancy of an office until the next Annual Meeting at which time the membership elects a replacement for the remainder of that term. Any Officer or Trustee who engages in any activity, inconsistent with the purpose of the Union Cemetery Board of Trustees may be removed upon a two-thirds vote of the full board. The person being charged or under investigation has the right to examine the charges against him/her and make a statement to the Board defending himself/herself before the vote. The proceedings and documentation are confidential, unless the person under investigation wishes to make them public.
Number of Trustees and Terms of Office. The number of Trustees of The Union Cemetery Association shall be nine (9) and will serve a term of three (3) years, three (3) Trustees being elected or re-elected each year. Officers of the Board of Trustees shall be elected for a term of three (3)years and may be voted into that office for a maximum of three (3) consecutive terms
Duties of Officers President:It shall be the duty of the President to preside at all meetings of The Board of Trustees, preserve order, sign documents, checks for expenditures,deeds, and perform all other duties as may pertain to his/her office.Vice-President:In the absence, or under the direction of the President, he/she shall perform all the duties of the President.Recording Secretary:It shall be the duty of the Recording Secretary to keep accurate records of the proceedings of all meetings of the Board.Treasurer:It shall be the duty of the Treasurer to oversee the financial activities of the Bookkeeper and to jointly prepare a Treasurers Report of all transactions, bank account summaries and a full financial disclosure of the Associations financial activities to be submitted by the Treasurer and presented at the meetings of The Board of Trustees. In the absence of the Treasurer, or if a Treasurer has not been elected, the President or Vice President may oversee the activities of the Bookkeeper and report to the Board. The Board may hire a Non-Trustee Bookkeeper/Corresponding Secretary whose duties are as follows:Bookkeeper / Corresponding:It shall be the duty of the Bookkeeper to receive all monies from the sale of lots, fees or other miscellaneous income, pay all approved bills in a timely manner, keep accurate records of all transactions and prepare and present a full financial report to the Board at the Annual Meeting.The Bookkeeper is also responsible to keep all lot and gravesite files up to date.Provide records of specific lot and site locations to the Interment Contractor and lot owners. Sell lots and gravesites and prepare deeds for same. Prepare and submit an Annual Report to the New Jersey Cemetery Board, Trenton NJ.The Corresponding Secretary is responsible for receiving all incoming correspondence and forward same to the proper officers and composing outgoing letters.
Amendments These By-Laws may be amended or revised at any Annual or Special Meeting ofthe Association by a majority vote of the Trustees present, provided the notice of the meeting specifies the proposed amendments to the Constitution and By-Laws are listed on the agenda of the meeting and advertised accordingly.
These By-Laws were approved and adopted by The Union Cemetery Association Board of Trustees, On January 28, 2004 and supersede any and all previous versions adopted by previous Boards of Trustees of this Association.
James R. Owen, President and Grounds Superintendent
Charles Dupras, Vice President
Thomas Judge, Recording Secretary
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